Managing Guest Access

Creating guest user accounts

Guest user accounts are not the same as local user accounts created in User & Device > User >

User Definition. Guest accounts are not permanent; they expire after a defined time period. You create guest accounts in User & Device > User > Guest Management.

To create a guest user account

1. Go to User & Device > User > Guest Management.

2. In Guest Groups, select the guest group to manage.

3. Select Create New and fill in the fields in the New User form.

Fields marked Optional can be left blank. The guest group configuration determines the fields that are available.

4. Select OK.


To create multiple guest user accounts automatically

1. Go to User & Device > User > Guest Management.

2. In Guest Groups, select the guest group to manage.

The guest group must have the Enable Batch Guest Account Creation option enabled.

3. Select Create New > Multiple Users.

Use the down-pointing caret to the right of Create New.

4. Enter Number of Accounts.

5. Optionally, change the Expiration.

6. Select OK.


Guest Management Account List

Go to User & Device > User > Guest Management to create, view, edit or delete guest user accounts.

Create New               Creates a new guest user account.

Edit                            Edit the selected guest user account.

Delete                        Delete the selected guest user account.

Purge                        Remove all expired accounts from the list.

Send                          Send the user account information to a printer or to the guest. Depending on the group settings and user information, the information can be sent to the user by email or


Refresh                     Update the list.

Guest Groups          Select the guest group to list. New accounts are added to this group.

User ID                      The user ID. Depending on the guest group settings, this can be the user’s email address, an ID that the administrator specified, or a randomly-generated ID.

Expires                     Indicates a duration such as “3 hours”. A duration on its own is relative to the present time. Or, the duration is listed as “after first login.”

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