Managing Archived Email

Managing archived email

You can archive email according to criteria you specify. For details, see “Email archiving workflow” on page 656.

You can view and search archived email through the web UI. You can also download them, forward them to an email address, and use them to train the Bayesian databases.

For more information on Bayesian database training, see “Training the Bayesian databases” on page 645.

To access this part of the web UI, your administrator account’s:

  • Domain must be System
  • access profile must have Read-Write permission to the Others category

For details, see “About administrator account permissions and domains” on page 290.

To view archived email

  1. Go to Monitor > Archive > Archive Accounts.
  2. Select the email archive account you want to view and click View. For details about email archive accounts, see “Configuring email archiving accounts” on page 656.
  3. From the Archive Folder drop-down list, select Inbox to view the good mail mailboxes, or select Bulk to view the spam mailboxes.
  4. Double-click the name of the email archive mailbox that you want to view.

A list of archived email appears.

Figure 79:Contents an archive mailbox

GUI item Description
View

(button)

To view the message, click its check box and click View. You can also view the message by double-clicking the message.
Send

(button)

Select the check box of each email that you want to send to an email address as a mailbox (.mbox) file, then click this button.
Export

(button)

Select the check box of email that you want to download and click Export to download a mailbox (.mbox) file or an archive (.tar.gz) file containing individual email (.eml) files.
Train Bayesian

Database

(button)

Mark the check box of each email message to use to train Bayesian databases then click this button. For more information, see “To train Bayesian databases with archived mail” on page 204.
Back (button) Click to return to the list of archive mailboxes.

To train Bayesian databases with archived mail

  1. Go to Monitor > Archive > Archive Accounts.
  2. Select the email archive account you want to view and click View. For details about email archive accounts, see “Configuring email archiving accounts” on page 656.
  3. From the Archive Folder drop-down list, select Inbox to view the good mail mailboxes, or select Bulk to view the spam mailboxes.
  4. Double-click the name of the email archive mailbox that you want to use to train the Bayesian databases.
  5. In the check box column, mark the check box of each email that you want to use to train the Bayesian databases. To use all messages for training, select the check box above the first message to mark the check boxes of all email on the current page.
  6. Click Train Bayesian Database.

Figure 80: Training a Bayesian database using archived email

  1. Select whether to use the messages as spam or non-spam (known as innocent messages) email.
  2. Select the database you want to train: global, per-domain (group), or personal.
    • Global requires no further information.
    • For per-domain database training, select the domain.
    • For personal database training, select the domain in Group database, then select the name of the user.
  3. Click Apply.

Having trouble configuring your Fortinet hardware or have some questions you need answered? Ask your questions in the comments below!!! Want someone else to deal with it for you? Get some consulting from Fortinet GURU!

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